Sanctioning Information

Sanctioned events enjoy the following benefits:

  • Insurance Cover - €6.5 Million Public Liability Cover. Ensures the event has the appropriate volunteer and participant insurance
  • Demonstrate that the event will be conducted in accordance with the Triathlon Ireland & ITU rules, as outlined in the current rulebook
  • Demonstrate that the event will be conducted in a fair and safe manner
  • Demonstrate that the events planning and preparation meets the standard of quality required by Triathlon Ireland
  • Signifies that the Event Organiser has completed a thorough review of the swim, bike and run courses and has evaluated and considered all medical, safety and emergency requirements for the event.
  • Race Promotion
  • Access to experienced Technical Officials
  • Expert Advice - safety, race organisation, marketing etc
  • Access to Triathlon Irelands Race Entry System
  • Maintain a positive image of the sport of triathlon by setting minimum standards for staging of safe races which are accessible to the public

To ensure our events are safe and fun, event organisers must complete the Triathlon Ireland event sanctioning process. Event organisers submit an event management and safety plan and are subsequently awarded a sanction certificate which can be shown to your local authority that your event has been approved by Triathlon Ireland.

Should you wish to sanction your event with Triathlon Ireland please follow the steps below:


1) Make a race request.  

Before applying to hold your 2019 race with Triathlon Ireland you will need to hold a valid 2019 Triathlon Ireland membership.

Once you hold valid membership for the 2019 season you will then be required to log into your member area and submit your online race request by clicking “Make A Race Request” on the right-hand menu of your screen.  

Please note, you will need to make a race request for each distance you wish to hold.  Eg Middle, Standard, Sprint, Try-A-Tri, Children's Triathlon.  

This should be done at least 6 months prior to your event for triathlons and 4 months prior to your event for aquathlons/duathlons/kid's events.

Note - Clubs will need to be affiliated first before races can be put online

2) Payment of Race Sanctioning Fees & Submission of your Event Management and Safety Plan.

All races will be required to pay their sanctioning fee once they have made their race request.  This fee must be paid in full to Triathlon Ireland prior to the race being published on the 2019 race calendar.

Upon receipt of your race request a member of our Events Department will contact you to confirm that Triathlon Ireland has received your event application. Please download the 2019 Event Management Plan. Please note the 2019 event plan template must be used.

Triathlon Ireland will allocate you a Technical Official to your event and introduce both parties.

Please forward a copy of your completed 2019 Event Management and Safety Plan to your allocated Technical Official for review.  Once your plan has been reviewed you will then receive feedback if any issues are identified. 


·  Triathlon Ireland Technical Delegate (TD)

·  Race Director (RD)


Technical Delegate:

·  Review 2018 race report with Race Director and create action plan

·  Review Event Management Plan and guide Race Director through to completion

·  Set deadlines for site visit and race management plan completion

·  The TD will be the first point of contact for all technical and competition matters. The TD will have a team on-site and will assign specific roles and responsibilities.

·  The TD will be the Coordinator of the technical official team, including the race referee to keep the consistency among all the TI events on Technical and Operational elements.

Race Director:

·  ​Adhere to deadlines outlined below ​

·  Communicate effectively with TD and in a timely manner

·  Work with TD to identify concerns or issue in event management plan

·  Host a safe, far and enjoyable event​

Triathlon Ireland Events Team:

A member of the TI events team will touch base with both the TD and Regional Race Secretary throughout the sanctioning process for regular updates and assist in resolving any issues.

Timeline of communications




Assigned To

Within 30 days​

​ ​

 of receipt of this email​ 

Within a month of receipt of this email, TD and RD should make contact to discuss last years race report



60 days before the event​ 


1) ​conducts site visit with

​2) Submits Interim Race Report

​3) communicates number of officials needed for allocation



​14 days prior to the event​ 

​TD submits event management plan and all necessary documentation to Triathlon Ireland and confirms race sign off ​


​7 days prior to the event 

Triathlon Ireland releases permit and sanctioningnotice ​

​to TO team & RD ​

 Triathlon Ireland




Assigned To

Within 7 days post event​

​​TD and Race Director both submit a post race report, the post-race report should be filled immediately after the event. 


Please note in 2019 all race sanctioning fees will be payable at the time of race request. Please see link here to sanctioning fees related to all events.

Public Liability Insurance is included in the sanctioning process, please see here for further insurance details.


3) Race Officials (Technical Officials & Motorcycle Officials)

As a condition for ALL races to be sanctioned, it is a requirement that you put forward two individuals for every race you run, to officiate at another race.  For example, if you are running one race, you will need to put forward two people, if you are running two races, you will need to put forward four people, if you are running three races, you will need to put forward six people.  There is a cap at six, no matter how many races you run.  As always, we would be grateful if you can provide more potential officials where possible.

Officials will be assigned ongoing to all events.  Once your Officials have been confirmed you will be notified by Triathlon Ireland and contact will be made between the Technical Official and the race organiser. 

The Officials will be present on the day of your event to ensure that your event course is safe and that competitors follow ITU rules while competing.  A report will be completed by the Technical Officials following your event. A copy of this will be forwarded to you upon submission.


 4) Competitors

All competitors of Triathlon Ireland sanctioned events must hold a valid 2019 Triathlon Ireland racing license, a current International Federation Licence or a One Day Membership in order to compete, as this is their insurance on the day.


 5) Race Documentation & Post Race Fees

 Prior to your event you will be forwarded the following:

  • Race permit
  • Sanctioning notice
  • Competitor sign on sheets - if relevant ( Only applicable to events not using the TI entry system )
  • Marshal sign on sheets - if relevant ( Only applicable to events not using the TI entry system )
  • Race results template (Excel format ONLY)

 It is important that all of the above documentation is returned to the Triathlon Ireland office as quickly as possible, in the required format, following your event.  These documents are required for Insurance purposes.

Extra Competitor Fees

Triathlon Ireland charge extra competitor fees for any events with over 500 competitors .  You will receive an invoice for any post-race fees owed to Triathlon Ireland following submission of all race documentation and results.  Please see here. for further information on Extra Competitor Fee rates.

Indemnity Insurance Form

Public Liability Insurance is included in the sanctioning process, please see here for further insurance details. Request an Event Indemnity Form Here